Texas › Cedar Hill › The Ark Child Placing Agency LLC

The Ark Child Placing Agency LLC

Child care center · 610 UPTOWN BLVD STE 219, Cedar Hill, TX 75104-3528 · License 1794737- 16511

0Compliance score
Poor

Violation history (500)

Severity	Date	Standard / narrative	Corrected
5	—	749.1003(b)(1)(B) - Children's rights-Safety & care including right to be free from abuse, neglect and exploitation This standard was found deficient as part of a DFPS Investigation.	—
2	—	749.585(a) - Maintain records-Keep complete adopted child, birth parent, and adoptive family records permanently or transfer it to the Bureau of Vital Statistics The agency policy doesn't specify adoptive children maintenance record.	—
4	—	749.1309(b)(1)(H) - Initial Service Plan-For children who exhibit high risk behavior, must include specific information A child in care's documents that the child does not have high risk behaviors. This information conflicts with the child's 72 hours plan and behavior log.	—
3	—	749.673 - Child placement staff qualifications-Employees who perform child placement activities must meet educational and professional qualifications Child placement staff doesn't meet minimum requirement. Staff member doesn't have a bachelor's degree.	—
3	—	749.2815(c)(4) - Supervisory Visits- Document and evaluate any challenging behaviors of the current children in the home, stress levels, and methods for responding The agency supervisor visit form doesn't include evaluation for the challenging behaviors or stress levels foster/adoptive parent may be experiencing.	—
4	—	749.136(a) - You must adopt the model suicide policy in ?749.137 of this division or another policy that is approved by the Executive Commissioner or designee. The agency suicide prevention, intervention, and postvention policy doesn't address the needs of caregivers and adoptive parents.	—
3	—	749.107(1) - Conflict of interest policies - Statement that placement staff & mgmt will not conduct/review/approve screenings or reports if conflict or bias The agency Conflict of Interest policy doesn't include a statement clarifying staff and management will not conduct, review and approve foster and adoptive home screenings and post placement adoptive reports in the case of conflict or bias.	—
2	—	749.127(2) - Babysitter/Overnight care/Respite care providers policy - Minimum amount/type of experience required for each type of provider The agency Babysitter and Respite Provider policy doesn't specify the amount and type of prior childcare experience the babysitter must have.	—
4	—	749.1401(a)(3) - General medical requirements-A child in care must receive medical care as needed for ongoing maintenance of medical health While in placement a child in care had multiple bleeding diaper rashes. The rash was observed to have spread. Medical treatment and/or medical advice was not sought to improve care.	—
3	—	749.2449(A)(8) - Interview For Foster Home Screening- Must include two interviews with neighbors, school personnel, clergy, or other unrelated members of community The homescreening is missing two reference interviews from unrelated individuals.	—
3	—	749.105(1) - Personnel policies-Develop a written organizational chart showing administrative/professional/staffing structures and lines of authority The organizational chart provided for review doesn't match with the professional staffing plan positions.	—
3	—	749.137(g)(1)(B)(ii) - Your written action plan must include MH resources for children and staff having a difficult time coping. The Suicide Prevention, Intervention and Postvention policy doesn't meet minimum standards.	—
3	—	749.101(2)(B) - Plans to submit-Fiscal plan-documentation of reserve funds or avail credit at least equal to op costs for first 3 months There aren't sufficient reserved funds that equal to at least the first three months of the agency operating cost.	—
4	—	749.2551(a) - Capacity-1 parent FH with 1 additional caregiver or 2 parent FH may care for up to 6, except as noted in chart below 7 children were in care, exceeding the agency home capacity of 6.	—
4	—	749.3081(a) - Food Preparation-caregivers must keep furniture, equipment, food surfaces, and areas where food is prepared, eaten, or stored clean and in repair Kitchen countertops have numerous nonfood items stored, to the point that food could not be safely prepared in this space.	—
4	—	749.1133(b)(5) - Admission Assessment-Admission Assessment-At admission, must include any history of trauma. The agency standardized admission assessment doesn't include documentation related to history of trauma.	—
4	—	749.1401(a)(3) - General medical requirements-A child in care must receive medical care as needed for ongoing maintenance of medical health -A child in care's case file and medical exam reported that an ENT appointment and an allergy test must be completed September 2025. The record did not support the appointments were completed. -A child in care's CAN assessment required a Developmental Specialist and a Comprehensive provider engage in Case Management and Skills training. The child in care was not referred for developmental services. -The CAN's assessment also required that the child engaged in skill trainings through a comprehensive provider. YPIC (Youth Positive Impact Coaching is active with STAR health, however, the approved Star Health Provider for YPIC is not the professional providing services to the child.	—
2	—	749.113(8) - Child-care policy - Any religious program or activity you offer, including whether children must participate The agency Religious participation doesn't clarify if a child participation with religious activity has to be with or without caregiver.	—
4	—	749.911(b)(1) - Pedi. CPR training must adhere to AHA guidelines & include curr. that incudes use of a CPR manikin & written & hands-on instruction/practice & testing 1 out of 2 files reviewed did not have a CPR training certificate that used a CPR manikin	—
1	—	749.121(12) - Rights & responsibilities of CPA and foster parents - How foster parents may review their agency home record The agency Foster Care Policies doesn't specify exactly how foster parent may review their agency home record.	—
5	—	745.641 - AP Background check results - Must receive notification prior to allowing subject to be present at your operation 1 household member does not have a cleared fingerprint check.	—
2	—	749.2451(b) - Documentation of Interviews-For each interview, must include date and method of contact, date of interview, who was present and summary Three homescreening interviews were missing the date of when the interview was completed.	—
4	—	749.2815(c)(1) - Supervisory Visits-Document and evaluate any changes to household members, frequent visitors, or persons providing support as caregivers The agency standardized form used for supervisory visit doesn't include documentation that evaluate and documents any changes to household members, frequent visitor's or persons providing support as caregivers.	—
2	—	749.131(1)(A) - Adoption services policy - Procedures and criteria you will use to evaluate potential adoptive parents The agency Adoption Services policy doesn't meet minimum standards.	—
3	—	749.2449(a)(6) - Interview For Foster Home Screening-Must include one interview by phone/in person or letter with child 12 yrs and older or adult children not in home Two interviews from previously adopted kids are missing.	—
1	—	749.197(a) - Fiscal Requirements Adoption-Must have adoption fee/fee schedule that applies to all clients, includes specific information on birth/parent expenses The agency adoption services policy didn't include documentation related to adoption fees.	—
3	—	749.109(1) - Admission policies - Include program's goals and services provided, including whether emergency admissions accepted The agency Admission policy doesn't specify what childcare services are provided and doesn't include respite cares services. The admission policy doesn't match the services that will be provided according to the application submitted.	—
5	—	749.1953(a) - Corporal Punishment-May not use/threaten corporal punishment, such as hitting/spanking, forced exercise, holding physical position, unproductive work. A child in care was observed to have pattern shaped bruises along the back and bottom. An explanation for the bruises was not provided..	—
5	—	745.621(a)(7) - AP Initial background checks submitted - At the time you become aware of anyone requiring a background check under 745.605 Household member/frequent visitor background check not completed prior to home being verified.	—
5	—	749.1291(a) - Contact between child placement staff and children-except for child with PMN needs, monthly FTF contact; no longer than 60 days without a visit The agency doesn't have a standardize form that will be used for post placement contact between agency and children in care.	—
3	—	749.137(g)(1)(B)(i) - Your written action plan must include a communication strategy consistent with 749.137(g)(1)(B)(i)(I)-749.137(g)(1)(B)(i)(VI) of this subsection. The Suicide Prevention, Intervention and Postvention Policy doesn't meet the minimum standards.	—
1	—	749.191(a) - Fiscal Requirements Adoption-Submit an annual financial report to Licensing on a form that Licensing provides The agency policy doesn't provide information as per minimum requirements.	—
3	—	749.117(a)(2) - Discipline policy - Integrate trauma informed care into the care, treatment, and management of each child The agency Discipline Policy doesn't include how they will intergrade trauma informed care into the care, treatment or malmanagement of each child.	—
5	—	749.607(2) - Employee and caregiver responsibilities-Report suspected abuse, neglect, exploitation to Child Abuse Hotline and designated employee/administrator Two staff files reviewed didn't include to report suspected, abuse, neglect exploitation.	—
5	—	749.1309(b)(1)(H)(ii) - Initial Service Plan-For children who exhibit high risk behavior, must include safety contract to maintain child's safety 2 of 2 child files reviewed documents high risk behaviors (physical aggression and sexualized behaviors). The service plan does not outline a safety plan or safety contract.	—
1	—	749.587(a) - Maintain records-If agency closes, transfer adoption records to DSHS or another CPA; inform DSHS and CCL in writing of closure and records location Agency Transfer and Discharge Policy doesn't include policy of adoption records in the case of agency closure.	—
4	—	749.1309(b)(1)(D)(iii) - Initial Service Plan-Caregiver instructions must include specific information about child's trauma triggers A child's face sheet list that the child is triggered by being touched, being in the dark, amongst other things. This information is not discussed on the service plan.	—
3	—	749.511(9) - Serious Incident Documentation-Includes treating licensed health-care professional's name, findings, and treatment, if any 1 out of 3 serious incident reports reviewed did not have the treatment health care directors name and findings for the serious incident report	—
3	—	749.537(a) - Active records-Available for immediate review and reproduction by Licensing The agency was having a delay in providing access to reviewing documentation.	—
5	—	745.621(a)(2) - AP Initial background checks submitted - At the time you hire someone 2 persons listed on the employee list are inactive. 1 frequent visitor listed on the home screening background check was cancelled.	Yes
3	—	749.1131 - You must complete a non-emergency admission assessment prior to admission The agency did not complete the admission assessment prior to admission.	—
2	—	749.1371(3) - Discharge or Transfer Summary-For discharge, must include name, address, telephone number, relationship of person to whom child is discharged The agency discharges standardized form doesn't include where to document the relationship of person to whom the child is discharged too.	—
2	—	749.127 - Babysitter/Overnight care/Respite care providers policy- Must develop policies for both in-home and out-of-home care The agency Babysitter and Respite Provider doesn't include information regarding overnight care.	—
4	—	749.3081(a) - Food Preparation-caregivers must keep furniture, equipment, food surfaces, and areas where food is prepared, eaten, or stored clean and in repair Kitchen countertops have numerous nonfood items stored, to the point that food could not be safely prepared in this space.	—
1	—	749.2470(9)(D) - Verification Certificate- Specifies the home's foster care capacity The home verification was not updated as the fostering capacity of the home was changed once the a person moved into the home.	—
3	—	749.2447(23)(A) - Foster Home Screening-Agency must request and assess home study and related documentation from CPA that previously studied the family on 01/10/2025 The Ark Child Placing Agency was notified of all previous agencies the prospective foster parents have been associated with. The information was not documented in the home screening.	—
5	—	749.2447(7)(A) - Foster Home Screening-Agency documents background check results for any person frequent and present in the home Three household members are missing background check documentation in the homescreening.	—
1	—	749.554 - Personnel records-Background check results must be kept confidential and protected from unauthorized access or release There isn't any documentation on the agency policy and procedure stating background check results are to be kept confidential.	—
3	—	749.2305(a) - EBI Documentation-Caregiver must document EBI in child's record as soon as possible, but no later than 24 hours after initiation of the intervention The agency doesn't have a standardized form used to document the use of Emergency Behavior Interventions.	—
2	—	749.533 - Electronic and paper files-Develop procedures for protecting from destruction, loss, and unauthorized access There are no policies for electronic files. The agency needs to clarify if electronic files will be used.	—
4	—	749.3041(2) - Physical Environment-Foster home must ensure that equipment and furniture are safe for children, kept clean, and in good repair Children's sleeping areas are crowded with multiple office and home supplies. Also, there are electric cords accessible to children. It is unknown how often surfaces are disinfected to ensure safety.	—
1	—	749.535(a)(1) - Active records-All documentation in the record no later than 30 days after the occurrence or event 2 child files and an employee file were reviewed. The files were missing transcripts, medical exams, and placement applications. These items were sent to RCCR during inspection.	Yes
2	—	749.531(1) - Records protection policies - how paper and electronic records will be protected from destruction and loss The agency doesn't have a policy regarding protection for paper documentation in the case of destruction.	—
5	—	749.1957(6) - Other Prohibited Discipline-Pinching, pulling hair, biting, or shaking a child Household member pulled child in care?s ear to control his behavior.	—
3	—	749.151(3) - Operational responsibilities - Maintain current, true, accurate, and complete records 2 files reviewed, 1 home file and 1 child file did not contain accurate documentation.	—
1	—	749.573(b) - Client records-Maintain foster/adoptive home active master record at the office where the child placement staff that is managing the home is located Client record policy doesn't include to maintain master records for adoptive homes at the agency office.	—
4	—	749.135(2) - Abuse and neglect policy-Methods for employee awareness regarding child abuse/neglect, including signs that a child may be a victim of abuse/neglect There is no documentation that demonstrated the agency policy has method's they will use to bring increase employee awareness to include warning signs from children who experience abuse and neglect.	—
3	—	749.1311(a)(3) - Initial Service Planning Team-If child receiving treatment services include at least two professionals A child in care is being provided treatment services. The ISP does not obtain documentation to support that at least two treating professionals were involved in the development of the plan.	—
4	—	749.2401(b) - If the requirements in subsection (a) of this section are not met, you must verify both spouses to provide foster care. Foster parent?s spouse was not interviewed during verification process.	—
4	—	749.3041(1) - Physical Environment-Foster home must ensure that home is safe for children, kept clean, and in good repair Children's sleeping areas are crowded with multiple office and home supplies. Pet urine and feces was observed on the floor.	—
3	—	749.3023(a) - Bedrooms-only rooms that provide adequate opportunities for rest and privacy may be used as a bedroom Two rooms without doors, at the entrance way of the home, are being used as bedrooms.	—
3	—	749.105(2) - Personnel policies-Develop written job descriptions including minimum qualifications and job responsibilities for each position The professional staffing plan doesn't include all job written description, minimum qualifications and job responsibilities for all job positions.	—
2	—	749.133(3) - Volunteer policy - Address orientation and training programs for the volunteers The agency Volunteer policy doesn't provide detail description of orientation and training needed for volunteers.	—
3	—	749.571 - Client records-Maintain master records for all clients that are individualized, current, and complete There was no policy that documented all master records for client's will be current and completed.	—
4	—	749.3079(2) - Food Storage-food items must be stored on clean surfaces The refrigerator has mutiple soiled surfaces.	—
3	—	749.511(10) - Serious Incident Documentation-Includes resolution of the incident The agency serious incident report form didn't include documentation of the resolution of the incident.	—
3	—	749.137(g)(2)(E) - You must offer mental health resources for children and staff who have a difficult time coping. The agency Suicide Prevention, Intervention and Postvention didn't include services provided to employees, caregivers, and children affected by suicide.	—
1	—	749.197(c) - Fiscal Requirements Adoption-Must have a clear policy on refunds The agency adoption services didn't have a policy regarding adoption services refunds.	—
2	—	749.127(4) - Babysitter/Overnight care/Respite care providers policy - Reference and background information that must be obtained in advance The agency Babysitter and Respite Provider policy doesn't specify the reference and background information needed to be obtain.	—
2	—	749.113(6) - Child-care policy - Personal possessions a child is or is not allowed to have, where stored, and search policies The agency policies and procedures doesn't include information regarding searches.	—
2	—	749.585(b) - Maintain records-Maintain child's record from admittance to discharge for 2 years from discharge date or until investigation involving child resolved Achieved records policy for children record maintenance doesn't specify from admittance.	—
2	—	749.127 - Babysitter/Overnight care/Respite care providers policy- Must develop policies for both in-home and out-of-home care The agency Babysitter and Respite Provider doesn't include information regarding overnight care.	—
2	—	749.113(6) - Child-care policy - Personal possessions a child is or is not allowed to have, where stored, and search policies The agency policies and procedures doesn't include information regarding searches.	—
3	—	749.2449(A)(8) - Interview For Foster Home Screening- Must include two interviews with neighbors, school personnel, clergy, or other unrelated members of community The homescreening is missing two reference interviews from unrelated individuals.	—
4	—	749.1309(b)(1)(D)(iii) - Initial Service Plan-Caregiver instructions must include specific information about child's trauma triggers A child's face sheet list that the child is triggered by being touched, being in the dark, amongst other things. This information is not discussed on the service plan.	—
5	—	749.607(2) - Employee and caregiver responsibilities-Report suspected abuse, neglect, exploitation to Child Abuse Hotline and designated employee/administrator Two staff files reviewed didn't include to report suspected, abuse, neglect exploitation.	—
4	—	749.1133(b)(5) - Admission Assessment-Admission Assessment-At admission, must include any history of trauma. The agency standardized admission assessment doesn't include documentation related to history of trauma.	—
2	—	749.127(4) - Babysitter/Overnight care/Respite care providers policy - Reference and background information that must be obtained in advance The agency Babysitter and Respite Provider policy doesn't specify the reference and background information needed to be obtain.	—
1	—	749.587(a) - Maintain records-If agency closes, transfer adoption records to DSHS or another CPA; inform DSHS and CCL in writing of closure and records location Agency Transfer and Discharge Policy doesn't include policy of adoption records in the case of agency closure.	—
4	—	749.911(b)(1) - Pedi. CPR training must adhere to AHA guidelines & include curr. that incudes use of a CPR manikin & written & hands-on instruction/practice & testing 1 out of 2 files reviewed did not have a CPR training certificate that used a CPR manikin	—
3	—	749.107(1) - Conflict of interest policies - Statement that placement staff & mgmt will not conduct/review/approve screenings or reports if conflict or bias The agency Conflict of Interest policy doesn't include a statement clarifying staff and management will not conduct, review and approve foster and adoptive home screenings and post placement adoptive reports in the case of conflict or bias.	—
2	—	749.533 - Electronic and paper files-Develop procedures for protecting from destruction, loss, and unauthorized access There are no policies for electronic files. The agency needs to clarify if electronic files will be used.	—
1	—	749.2470(9)(D) - Verification Certificate- Specifies the home's foster care capacity The home verification was not updated as the fostering capacity of the home was changed once the a person moved into the home.	—
3	—	749.511(9) - Serious Incident Documentation-Includes treating licensed health-care professional's name, findings, and treatment, if any 1 out of 3 serious incident reports reviewed did not have the treatment health care directors name and findings for the serious incident report	—
3	—	749.137(g)(2)(E) - You must offer mental health resources for children and staff who have a difficult time coping. The agency Suicide Prevention, Intervention and Postvention didn't include services provided to employees, caregivers, and children affected by suicide.	—
5	—	749.1957(6) - Other Prohibited Discipline-Pinching, pulling hair, biting, or shaking a child Household member pulled child in care?s ear to control his behavior.	—
2	—	749.133(3) - Volunteer policy - Address orientation and training programs for the volunteers The agency Volunteer policy doesn't provide detail description of orientation and training needed for volunteers.	—
1	—	749.121(12) - Rights & responsibilities of CPA and foster parents - How foster parents may review their agency home record The agency Foster Care Policies doesn't specify exactly how foster parent may review their agency home record.	—
3	—	749.105(1) - Personnel policies-Develop a written organizational chart showing administrative/professional/staffing structures and lines of authority The organizational chart provided for review doesn't match with the professional staffing plan positions.	—
3	—	749.2815(c)(4) - Supervisory Visits- Document and evaluate any challenging behaviors of the current children in the home, stress levels, and methods for responding The agency supervisor visit form doesn't include evaluation for the challenging behaviors or stress levels foster/adoptive parent may be experiencing.	—
5	—	745.641 - AP Background check results - Must receive notification prior to allowing subject to be present at your operation 1 household member does not have a cleared fingerprint check.	—
3	—	749.537(a) - Active records-Available for immediate review and reproduction by Licensing The agency was having a delay in providing access to reviewing documentation.	—
3	—	749.137(g)(1)(B)(ii) - Your written action plan must include MH resources for children and staff having a difficult time coping. The Suicide Prevention, Intervention and Postvention policy doesn't meet minimum standards.	—
3	—	749.151(3) - Operational responsibilities - Maintain current, true, accurate, and complete records 2 files reviewed, 1 home file and 1 child file did not contain accurate documentation.	—
3	—	749.2305(a) - EBI Documentation-Caregiver must document EBI in child's record as soon as possible, but no later than 24 hours after initiation of the intervention The agency doesn't have a standardized form used to document the use of Emergency Behavior Interventions.	—
1	—	749.191(a) - Fiscal Requirements Adoption-Submit an annual financial report to Licensing on a form that Licensing provides The agency policy doesn't provide information as per minimum requirements.	—
5	—	749.2447(7)(A) - Foster Home Screening-Agency documents background check results for any person frequent and present in the home Three household members are missing background check documentation in the homescreening.	—
4	—	749.3081(a) - Food Preparation-caregivers must keep furniture, equipment, food surfaces, and areas where food is prepared, eaten, or stored clean and in repair Kitchen countertops have numerous nonfood items stored, to the point that food could not be safely prepared in this space.	—
1	—	749.197(c) - Fiscal Requirements Adoption-Must have a clear policy on refunds The agency adoption services didn't have a policy regarding adoption services refunds.	—
3	—	749.2449(a)(6) - Interview For Foster Home Screening-Must include one interview by phone/in person or letter with child 12 yrs and older or adult children not in home Two interviews from previously adopted kids are missing.	—

Severity 5 = most serious. Source: official state record.

Inspections (127)

127 inspection record(s) on file from TX-HHSC.

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